International students FAQ

Who can get a room at Clavis?

Only students of the Sibelius Academy can apply for year-round accommodation at Clavis. The hall of residence is open for degree students as well as doctoral and exchange students. The house has some 100 rooms, only a few of which become free each year. In the summer months, the house is open for students as well as non-students. In 2012, the housing situation is exceptionally good as the house reopens after a year-long modernization.

How do I apply to Clavis?

An electronic application form to Clavis can be filled out by clicking Apply Now in the menu bar above. Please make sure to attach all required documents.

When do I get to know if I have got a room?

All rooms vacated between May and September are reserved for first-year students. All applications submitted by 30 June will be considered in the summer application round. An inhabitant selection meeting is usually held at the beginning of July, after which all applicants will be given notice if they were elected. Alternatively, they will be given a queue number which is valid until the end of the Autumn term, after which the application may be renewed. Applications submitted during the terms are dealt with as they come.

Do I need to pay a deposit in advance?

Yes, all tenants need to pay a deposit of 450 euros after they have been accepted as inhabitants. The deposit will be returned in full provided that the room is left clean and tidy. No interest will be paid to the deposit. NB! If you lived in Clavis before the modernization and did not recollect your deposit, you will be asked to raise the deposit to meet the current standard.

Can I pay my rent by cash or credit or debit card?

No, you need to pay by bank transfer. Please use the correct IBAN/SWIFT identification numbers when paying from abroad. Also, please remember to mention the reference number in your bank transfer.

Do I have to pay rent for the summer months?

Yes, unless certain conditions are met: If you have an indefinite tenancy agreement, you may lend your room to a summer resident for the summer period. Unless a summer resident is found, you are obliged to pay your rent also for the summer months. Exchange students often sign up for a fixed-term tenancy agreement, which ends at the date stated in the contract. The contract may be terminated earlier only in instances of force majeur. Notice must always be provided one month in advance.

Do I need to bring with me linens, blankets, pillows and towels?

Yes. Only some basic furnitures are provided by the house, such as beds, tables, chairs and drawers. Please notify us of your needs on the application form.

Do I have to make a Notice of Movement upon moving to Clavis?

Only people already residing in Finland need to make a Notice of Movement. This notice can be made easily on the website http://www.posti.fi/changeaddress/, by telephone 0200 71000, at the Post Office or at the Register Office (Maistraatti).

Can I receive any state funding for studies or housing costs?

Finnish citizens are entitled to state funding and aid for housing costs provided by the Social Insurance Institution KELA. In certain cases, foreigners who reside permanently in Finland and whose primary reason of stay is other than study can receive the same state funding. Read more on the KELA website.

Do I have to register at the Register office or at the Police upon arrival to Finland?

There are different practices for degree students and exchange students as well as citizens of the Nordic countries, EU citizens and non-EU citizens.

► Degree students
(Planning to reside in Finland for more than one year)

Non-EU citizens. A student who has been accepted to study at the Sibelius Academy must apply for a residence permit in advance through a Finnish diplomatic mission. Upon arrival, the student is required to report to the local Register Office (Maistraatti) and register the same information as Finnish citizens (name, date of birth, nationality, familial relationships and address) in the Population Information system.

EU citizens (except Nordic citizens). EU citizens and citizens of Liechtenstein and Switzerland must register their right to reside in Finland within the first three months of the stay. The local Police handles the registration, except for Nordic citizens, who only register at a local Register Office (Maistraatti). Furthermore, EU-citizens are required to report to the local Register Office (Maistraatti) and register the same information as Finnish citizens (name, date of birth, nationality, familial relationships and address) in the Population Information system.

Nordic citizens shall register their residence at a local Register Office (Maistraatti) only.

► Exchange students
(Planning to reside in Finland for less than a year)

Non-EU citizens. Exchange students coming from outside of Europe must acquire a residence permit (in advance) if their studies in Finland last for more than three months. Exchange students are not required to report to the local Register Office (Maistraatti), unless they plan on residing in Finland for a period exceeding one year.

EU citizens (except Nordic citizens). Exchange students, who are citizens of the EU, Liechtenstein or Switzerland, must register their right to reside in Finland in case the stay lasts for more than three months. Registration takes place at the local Police department. Exchange students are not required to report to the local register office (Maistraatti), unless they plan on residing in Finland for a period exceeding one year.

Nordic citizens are not required to register within the Finnish system during the exchange study period. 

► More information

Finnish Immigration Service: 
Non-EU citizens: http://www.migri.fi/netcomm/content.asp?path=8,2474,2515
EU citizens: http://www.migri.fi/netcomm/content.asp?path=8,2474,2514

The Register Office (Maistraatti): http://www.maistraatti.fi/en/index.html

The Immigration Police. Located at Helsinki/Malmi Police Station, address: Viljatie 2 B, entrance from the Kaupparaitti street. Open in Google Maps »
See also www.poliisi.fi/poliisi/home.nsf/pages/A7ECC324C72F8FB7C2256EF4002E78D4?opendocument

Sibelius Academy. Further reading is provided in the Practical Guide for International Students distributed by the Sibelius Academy.